Overview

Stockit is a powerful, yet simple to understand stock management and planning software tool designed to greatly ease the task of inventory control and production kitting. No more endless visual checking, remembering to get quotations, or reordering parts.

Instead, you have a fully integrated stock control and parts listing program with the ability to automatically determine inventory shortages and generate the necessary quotation requests and purchase orders. Fully Windows compliant, you’ll find Stockit instantly familiar with your Microsoft® Office applications like Word® and Excel®. Designed for ease of use, Stockit can be learned in just a few hours.

Either single, or multi-seat configurations

Stockit gives you complete control over where the database is saved, either locally or remotely. With floating licensing available at no extra cost, Stockit is truly flexible. Management tools built into Stockit allow user access rights to be controlled or denied as required.

Stockit can be a single seat or multi-seat installation all accessing a single central database. This means it can be located as a standalone system on your local PC or as a centrally accessed repository sat on a secure server.

Your network may include many departments both on-site and possibly at remote locations that all require access to the stock database. This ensures the data being accessed is always accurate and up-to-date. Certain users and departments may be allowed to modify and revise data, others may be restricted to ‘view only’ or be allowed only limited authority to modify and revise. Stockit is supplied with access management which give you flexibility and complete control.

Relational Database

With Stockit, all your stock records are held in a single industry standard relational database using the Access® database engine. This relational database means there is a link to the assemblies and products that the parts are used in, together with full details of the suppliers from whom you obtained them. By maintaining an up-to-date cost for each part Stockit makes it easy to determine product manufacturing costs and order values.

Stockit gives you control of parts

Each part can have three distinct Part Numbers allocated for you, your supplier and the original manufacturer of the part. Any number of alternate suppliers can be specified for each part, and adding new parts is simplicity itself.

Parts information can be sorted and searched by Part Number, Supplier, Order Code, Location and Category. Information for each part also includes price, minimum and restocking levels, quantity allocated, quantity scheduled, quantity for non-production, units of measure and notes field. All orders can be stored indefinitely on the system and traced back to their original orders if necessary.

Fast parts list generation with Stockit

Parts lists can be generated very quickly using a ‘Pick from Stock’ table which gives access to your entire database and allows sorting and searching any field. Having entered the parts lists you have the option of adding an associated product to stock. Parts lists can be used in a ‘Mix of Products’ where shortages, quotes, and orders can be automatically generated.

Stockit creates orders automatically

All orders include order ref, supplier, order date, date due, delivery and invoice address, cost, and whether each item is for production, non-production or schedule. Products not manufactured in house can also be processed. All outstanding orders can be viewed together with expected delivery dates.

Minimum stock levels updated automatically

Items with a minimum stock level can be replenished at any time without having to go through the ‘kitting’ process. Production, Non-production, and Scheduled orders can be received via a ‘Goods-In’ option. Pick lists and Assembly lists can be generated.

Stockit helps you build entire projects

When you’ve built a product you can stock it, sell it, or use it just like any other component in another product - level after level after level. Creating the product is easy as well. All your parts are held in one database, and cross indexed by type, part number, location, supplier, manufacturer, etc. You can copy parts lists, modify them, add ‘time’ as a costed item, specify alternate parts, and use fractional lengths, volumes etc. The parts lists even have issue numbers.

Full trial kitting

Stockit will check your stock and generate a comprehensive list of shortages. You can choose alternative parts, and print quotation requests or orders - automatically. You use your own order number style, starting at the order number you want, and the program will automatically increment from order to order. Stockit keeps track of your kits, but no stock records are changed until you're ready to build the product. Then it will generate stores picking lists for any quantity of product, and corresponding assembly lists for production right down to the location of each component.

Unplanned issues

Stockit is flexible enough to allow for part issues that do not form part of a production kit, and to add extra parts to the automatically generated orders to cover stock shortages. Development and Production groups can use the same stock control system. When the order comes in you don't need to look up your part numbers - simply enter the supplier's part numbers from the delivery note. Stockit will link these automatically to your own internal part numbers and update the stock records correctly.

Partial deliveries

Stockit will happily accept partial deliveries, and will even let you release partial kits to avoid holding up production. Full visibility on the status of orders and production jobs is provided, allowing you to easily track the progress of orders and jobs through the system.
Stockit lets you place and accept scheduled orders, and you can also specify minimum order levels to ensure that you always maintain a buffer stock for emergencies.

Stock valuation

The value of parts held in stock can be shown instantly. Stockit will provide you with a valuation of all parts and products in stock, together with the value of all kits, shortages, outstanding orders and total stock.

Component costs are tracked by order, so the reported stock value reflects the real cost, not an arbitrary average. Plus, there is full reporting of the status of each batch as it goes through production. There is even a history of what you made last week, last month or last year. How far back you go into the archives is up to you.

Uses standard stationery

Plain paper is all that’s needed to print your requests for quotation, orders or reports. You can of course set-up the printing to take account of pre-printed company stationery.

Interfaces with accountancy systems

Stockit imports parts-lists, stock, suppliers, categories in CSV (comma separated values) format supported by Excel and a number of accountancy products such as SAGE and Quickbooks. Stockit can also export data in CSV and RTF format.